UTS Library

How to hack EndNote: writing a journal article (part 2).

Yesterday I posted Part 1 of How to Hack EndNote and showed you how to download new referencing styles into EndNote. Part 2 is a little tricky, today I'm going to show you how to how to customise that referencing style. Most of the journal styles that you download from EndNote haven't been updated for awhile. They are mostly correct, but don't be surprised if you need to make a few tweaks.

Part 2: How to customise a referencing style in EndNote. 
Yesterday I downloaded a referencing style that was numbered style. I noticed that when I tried to use it in MS Word for an in-text citation that the p./pp. didn't appear in front of the page numbers. This was something the journal said had to be there. This means the in-text citation looked like this [1, 21] not [1, p. 21]. However I knew that the Harvard (UTS) referencing style definitely has p./pp. appearing in the in-text reference, so I went in to edit the referencing style of both, and copied the relevant parts from Harvard (UTS) to the journal style. Clear as mud? Don't worry - I'll show you how.

1. You need to Edit the referencing style in order to make the changes. Go to Edit -> output styles -> edit .

 If your style isn't there, use the list in that section to select the reference style you want, which should then give you the option to edit the style as in the example above. Alternatively, you can use the 'open style manager' option to select the style you want and also to edit it.
You will need to do this for the journal style (in our case Library Quarterly) and the style you're copying from (Harvard (UTS).
3. You should see two boxes open in EndNote - one for each style. There are lots of different ways you can edit a journal style, but what we want to do is add in the p's.
This is the tricky part!!! What we need to do is find the part of the referencing style you need to copy in Harvard (UTS).  Since it is the in-text citation we need to adjust, go to citations -> templates and select the part you need and copy it! We need to copy |, p.^pp.
4. Then paste |, p.^pp. into the journal reference style in the same place Citations -> templates. It will go from this:



To this:
 Note: In the multiple citation separator field highlighted above my colleague Patrick told me to put in a semi-colon. This helps make multiple citations tidier.
5. Finally file -> save.
Taaaaa daaaaaa! Done. While this makes it sound somewhat easy, this section can be a little complicated. For instance Patrick also tells me that if you don't put the | in front of the , in that section above it won't work quite right. That's why I recommend finding a reference that does what you're after, and then copying the parts you need. I recommend this in particular as I spent ages trying to figure it out, and then realised that copying was much easier. Alternatively I recommend calling Patrick as he's a handy person to know.
I also want to remind you that you can't break EndNote by doing this. Editing a style in no way impacts your EndNote Library (where your references are stored). Reference styles can easily be downloaded again if you want to start fresh. You can also choose to save your modified version separately from the original. Just pick 'save as' in step 5 and change the title.
While this may be a little fiddly, referencing a numbered style by hand would have taken much longer and I probably would have made several mistakes. Have a go, and if you get stuck or need help at any stage feel free to ask questions in the comments section below, or send us an email.