UTS Library

EndNote Law: Tips

This study guide has been designed to supplement the EndNote for Law classes run by the UTS Library. It provides information about the use of EndNote for law from creating your EndNote library and inserting EndNote references into a Word document, creating a bibliography and adding pinpoint references to your footnotes. This guide is not a substitute for attending an EndNote for Law class and UTS Library strongly suggests that you attend a class in order to be able to effectively use EndNote.

Creating your EndNote Library

Judges and their titles should all be listed on one line exactly as you want them to appear, eg Gleeson CJ, Gummow & Hayne JJ

Author names format - enter authors as Surname, First name. They will appear this way in bibliography but in footnotes they will appear as First name Surname.

Enter years without brackets. EndNote will automatically apply the appropriate bracket style.

Journal titles should be entered in full.

URLs should be entered into the URL field without brackets. When you have a URL you must also enter the Access Date (ie the full date you viewed the website).

Published Conference papers: treat as Book Chapter reference type.

Film or Audiovisual Material: use 'Type' field to specify format, e.g. motion picture, video recording, audio cassette etc.

Regulations, other Delegated Legislation, Constitutions: use Statute reference type

United Nations Document: type the Resolution Number in full (eg GA Res 34/40); type the Subdivision in full (eg 2110th mtg)

Creating a Bibliography showing Cases, Legislation etc

AGLC guidelines (section 1.16 of the 3rd edition) state that reference materials must be organised by material type; Cases, Legislation etc. In EndNote a bibliography automatically begins to form at the end of your word document as you enter citations. This Bibliography will be organised in alphabetical order rather than by material type.

To organise your Bibliography by material type according to AGLC guidelines enter one for the following five options into the Label Field of each EndNote reference:

  • Article / Book / Report
  • Case
  • Legislation
  • Treaty
  • Various (the label Various is used to classify "other sources" because this will place these references after the Treaties, since V comes after T alphabetically)

Inserting EndNote References into Word

  • In EndNote, select the reference(s) you wish to insert into your footnote
  • In Word, use Word's insert footnotes function to place a footnote into your document
  • Place your cursor into the footnote at the bottom of the page
  • Click on the Insert Selected Citation(s) icon in Word's EndNote Toolbar (in Word 2007 this is under the Insert Citation icon in the EndNote tab). This adds the citation(s) into the footnote; and also into the reference list at the end of your document.

Adding a Pinpoint Reference:

  • Insert page number or paragraph number pinpoints into a footnote by clicking on the citation and then using the Edit & Manage Citations icon in Word's EndNote Toolbar or Tab.
  • Type the number(s) into the Pages box in the Edit Citation window.

For Conference Paper, Report and United Nations Document reference types, enclose the number(s) typed in square brackets if you wish to indicate a paragraph number rather than a page number.

For pinpoint references to sections of Acts, Bills or Treaties, type in the abbreviation for the section as well as the number, eg type into the Pages box: s 67 to pinpoint section 67 of an Act; or art 5 to pinpoint article 5 of a Treaty.

Editing your Reference List:

Use Convert Citations and Bibliography / Convert to Plain Text in Word's EndNote Tab (on a Mac this is in the Tools dropdown in the EndNote toolbar) to create a"clean" version of your document (ie without all the hidden EndNote codes). This allows you to edit the document in Word. You can then:

  • insert headings into your Bibliography for Cases, Legislation etc (see AGLC section 1.16 for the correct format of these headings)
  • move sections of the bibliography around (if you wish, though this should not be necessary)
  • edit your footnotes
  • make changes to pinpoints.

Grouping the Bibliography by Case; Legislation; etc: see above.

Ibid and Above n

Sometimes you will need to refer to the same reference in different footnotes, possibly with different pinpoints.

If the footnotes are consecutive

Iinsert citations and pinpoints in the footnotes as normal. EndNote will automatically change citations in the consecutive footnotes to "Ibid.", leaving pinpoints intact. Note: check the "Ibids" in your clean copy document. If these are followed by a pinpoint EndNote mistakenly leave a full stop directly after the Ibid (eg Ibid., 56.). You will need to remove the full stop after the word Ibid (so that you have eg Ibid, 56.).

If the footnotes are not consecutive

You need to insert an "Above n" reference as follows:

  • Insert the footnote as normal, but don't insert the citation from EndNote
  • Type Above n
  • Click on References, Cross-reference (on a Mac, click on Insert, Cross-reference). A window opens.
  • Choose Footnote in Reference Type: you'll see a numbered list of all the footnotes.
  • Select the footnote in the list that you wish to refer to, and click Insert, then Close.
  • You'll see the number of this footnote appear after the "Above n" you typed earlier.

As you insert more footnotes into the documents Word will automatically renumber the main footnote numbers as necessary. However, the numbers in the "Above n" cross-references need to be manually updated to reflect these changes. To update the cross-references:

  • Select all footnotes by clicking into any footnote and then press Control + A (Command + A on a Mac) on your keyboard. You'll notice that the cross-reference numbers in the footnotes are a slightly darker grey than the rest of the text, similar to the inserted EndNote citations.
  • Press the F9 key on your keyboard (on a Mac, right click or Control + click in the selected footnotes, and select Update Field).
  • Say "yes" to this action when asked. All numbers will now be updated.
  • You can do this as often as you like.