UTS Library

Publish and Share Data

Publishing research data (through submitting to online repositories, portals or aggregators) has emerged as a key part of the scholarly communication process because it promotes transparency, reproducibility and the validation of research methods.

Publishing research data refers to a set of practices that are more robust and sustainable than emailing files to your colleagues. These practices include submitting data to an online repository, portal or aggregator. These services undertake to make the research data, and metadata about the research data, findable, accessible, reusable and persistently available into the future. Most research institutions have their own repositories, and many disciplines have an established practice of contributing to a subject based repository, like the biological folks at Dryad, or TERN for example.

What are my options?

Research data can be published in a number of ways:

  • Through sharing information about research datasets using rich metadata records in repositories, most often at institutions eg this record at UTS
  • syndicating those metadata records to Research Data Australia or discipline-specific portals or repositories
  • formally published in Data journals
  • informal publication such as via personal or commercial repositories or websites
  • citation and attribution of data

Best practice in sharing and publishing research data is to ensure that your data follows the FAIR data principles. You can try this handy self-assessment tool from the Australian Research Data Commons to check the readiness of your data.

We recommend UTS staff and research students use Stash, the UTS research data management service.

Why should I publish my data?

There are a lot of good reasons for sharing and enabling the reuse of data:

  1. Encouraging scientific enquiry by enabling the validation of research methods
  2. Maximising transparency and accountability through scrutiny of research findings
  3. Promoting new opportunities for collaboration
  4. Reducing the cost of duplicating data collection
  5. Providing credit to the researcher as a research output in its own right.

In Australia, the Australian Research Council and the National Health & Medical Research Council strongly encourage you to share your data if you are the recipient of their grant funding.

Some publishers will request a DOI for your supplementary data files. You can use Stash to request a DOI for your data. You should also check to see if funding bodies or publishers have policies on data sharing or publishing.

You can get more information about publishing research data on our FAQ page.

How do I do it at UTS?

  1. Login to Stash and select Create Data Publication under the Publish and share box. The form will guide you through supplying important contextual information such as setting, access conditions, usage licensing and citation details. The Library research data team can guide you through this process and provide options for your specific needs.
  2. You can speed up this process if you have already used Stash for your RDMP and archiving data records.
  3. After submission, your data publication record will be reviewed by a data librarian, who will contact you if any clarification is required. The whole process takes about 2-4 weeks.