UTS Library

Publishing Data FAQ

How do I decide the level of access to my data?

You can choose between open, mediated and restricted access.
Open: Research data are available for immediate download from the public metadata record.
Mediated: A public metadata record provides contact details and conditions of access for interested parties to request the research data. This may be the more acceptable option where, for example,

  • research data is not digital,
  • full rights are not held over the data (e.g. where third party resources formed part of the data collection), or,
  • data contains de-identified personal information which might be considered sensitive and 'gatekeeping' is required to ensure that the re-use is harmonious with the original intent of data collection.

Restricted: data access is limited, for example following an embargo period, restricted to a set of users, or where formal permission for access must be sought.

Can I store the data at UTS?

If you don't have reliable web-hosting for your data, then email data-store@uts.edu.au to get a URL. If you already have the data on a URL, you can use that URL, but remember the data needs to stay there for the minimum retention period. If the data moves, you will need to update the data location in the Stash record with the new URL.

What’s the best practice for data description?

One way to do this is to imagine that you have found this data on Research Data Australia. What would you want to know about the data? How it is structured? How was it collected, processed or generated? What do the variables represent?) For tips on how to make this process efficient, see Data description made easy. 

Should I request a DOI?

When deciding on whether to request a DOI (a permanent and unique identifier), consider that 'DOIs are forever'. UTS has underwritten to ensure DOIs resolve to metadata records that will not change. DOIs thus impose an ongoing maintenance cost and can usually only be requested for data managed under one of eResearch Support Group's approved d ata storage solution s or data (including physical data) that is archived in a trusted repository, museum or archive. Note that if you don't request a DOI, your data will be allocated a "handle" anyway, which may be sufficient for citation purposes.
Ask yourself is the data likely to be of continuing relevance after the minimum retention period (e.g. observational data) or is rapid technological change likely to see it superceded? Do you need a DOI because of a journal policy? Are DOIs the standard in your field?
DOI requests are not automated: we will contact you to arrange a DOI for your data. This process can take 2-4 weeks.

Acknowledgement of sources:

https://www.ands.org.au/working-with-data/publishing-and-reusing-data/publishing
https://libguides.library.usyd.edu.au/datapublication
http://www.lib.berkeley.edu/scholarly-communication/publishing/lifecycle/your-data