DRR / eReadings
Information for Academic Staff
Provide easy student access to your online lecture Are you complying with Copyright Law?
What is the Digital Resources Register? |
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What is the Digital Resources Register?
The UTS Digital Resources Register and Digitisation Service locates, creates and registers electronic copies of lecture notes, book extracts, journal articles and other print publications used for online teaching at UTS. The digitised copies are stored on a server which provides central record keeping to comply with copyright law and the AVCC/CAL Part VB agreement. Academic staff can elect to have these resources made available to their students from UTSOnline and/or the Library's eReadings collection. Access is available on and off campus and restricted to UTS staff and students.
How do I place a request?
You may attach electronic files to the online form OR send us your material OR request the Library staff to locate material for you.
1. Make a request online using the Electronic Form OR
2. Print a Request Form then mail or bring the request form and your material to the Reserve desk at your campus Library.
Why would I need to use this service?
From January 1, 2002, all UTS digital resources for which you or UTS do not own the copyright and are being communicated for the purposes of teaching and learning must be registered centrally through the UTS Digital Resources Register.
Journal articles, book extracts and lecture notes which contain copyright material - ie tables, graphs etc should be placed on this register. Lecture notes for which you or UTS own the copyright may also be submitted for digitisation and file conversion.
Experienced Library staff can convert teaching resources such as powerpoint lectures and web resources into small black and white PDF files - an easy format for your students to download and print. You will be sent a link to the file which can be included in your UTSOnline subject.
What material doesn't need to be included in the register?
- Material you or UTS have created and currently hold copyright for.
- Material you have written permission from the copyright holder to communicate.
- 'Public Domain' material. This is material for which copyright has expired. As a general rule, copyright usually lasts for the lifetime of the creator plus 70 years.
- Images from websites that state they are copyright free (eg creative commons).
Must I submit a form for each item I need to register?
Yes. To enable faster processing for all requests and to ensure we have all the details required, we need a separate form for each item you need to register. If you have a large number of requests, please prioritise them and submit your requests in batches using the electronic request form.
What if I have artworks, graphs or tables in my file?
What about registering material in Subject Readers?
What will the Library staff do?
Staff will :
- Locate any material not supplied via Library resources or Inter Library Loan.
- Convert material into PDF format, reducing file size for easy download and printing.
- Check for copyright compliance and add the compulsory copyright notice.
- Send you an email with a link (URL) to the file which can be added to UTSOnline.
Requests will usually be processed within 2 working days if the material is provided or available in the Library. Material which is on loan or has to be requested through Interlibrary Loan may take up to 2 weeks. Processing of material may take up to one week or longer in peak periods such as the beginning of semester.
How much can be copied and communicated?
The AVCC has negotiated a statutory licence with the Copyright Agency Limited (CAL) on behalf of all Australian universities. This licence permits us to make digital copies and communicate them, within certain limits. UTS Digital Resources Register staff will check all requests for copyright compliance. Any requests that do not comply are returned to the requestor.
Copying limits:
Books: One chapter or 10% of the total pages of the work, whichever is greater.
Journals: Usually one article per journal issue (more if the articles deal with the same specific subject)
Communication limits:
Books: Only one chapter of a book can be communicated by the university at any one time.
eg "If an Arts faculty lecturer has copied a chapter of Patrick White's Voss and made this available on-line, no other person in the university can make another part of the same work available on-line in reliance on the Part VB licence until this first part is taken down."
Journals: One article per journal issue for each course.
For more information on copyright refer to the UTS Copyright page
How long will the material stay online?
Normally you may choose between one semester or one year. You will be sent an email when the link to your material is due to expire. You may elect to extend the online period by replying to the expiry notification email.
How do I re-activate previously used material?
You will be sent an email when the link is due to expire. You may re-activate previously used material at any time by replying to the email or contact us.
Can students access material from UTSOnline?
In response to your registration and digitisation requests, Library staff will send you a link (URL) to your material which you may include in your UTSOnline subject. Students can access material from anywhere on campus or from home or work using their UTS email username and password.
DRR staff contacts
City Campus
Stephen Fardouly
DRR & Reserve Coordinator
Ex. 3381
Madeleine Mann
DRR Supervisor
Ex. 3376
Kuring-gai Campus
Edwin Kwan
Ass. Library Technician
Ex. 5251
Grace Wong
Ass. Library Technician
Ex. 5251
