UTS Library


Mendeley is a reference management tool that allows you to:

  • Collect, store, organise your references and PDFs.
  • Create citations and bibliographies in over 7000 reference styles, including Harvard UTS, APA and AGLC.
  • Read and annotate your PDFs.
  • Collaborate and share your references with colleagues.

Getting Started

Step 1: Create an account

Go to the Mendeley web page and select Sign Up & Download to create a free account. You will get 2 GB of free web storage space. If you want more storage, you can upgrade your account to a premium plan. If you have your Scopus account, you can just use it to sign in. 

You can also sign in via institution login, you will get Mendeley Institutional Edition (100 GB personal storage and unlimited private groups) from 2019 to 2021. 

Step 2: Install Mendeley on your desktop or mobile device

You can use Mendeley on your browser, but we recommend downloading the free desktop version to access all its features. Download Mendeley Desktop.

Mendeley works on:

  • Windows XP+, Mac OS X 10.6+, Linux, iPhones and iPads iOS 7.0+
  • Windows Word 2007+
  • Mac Word 2011+
  • LibreOffice
  • BibTeX
  • LaTeX
You can also download the app for iPhones / iPads from the iTunes App Store.
After downloading the software, open it and login with the account you set up in Step 1.

Step 3: Install the MS Word plug-in and Web Importer tool

What these tools do:

  • MS Word plug-in: allows you to insert in-text references in your Word documents and also creates a reference list in a referencing style of your choice.
  • Web Importer: a bookmarklet that allows you to save content from your web browser to Mendeley.

To install:

  • Open Mendeley Desktop
  • Go to the Tools menu and select MS Word Plug-In
  • Repeat the step above, but this time select Web Importer

Using Mendeley

Mendeley has created extensive guides to help you get started:

See all Mendeley guides, videos and tutorials.

Importing from databases

There are a few ways to import citations from a database into Mendeley. We recommend the RIS option. Many databases allow you to export citations in a file format known as RIS. Mendeley can open these files and import the information into your library.

Set up your computer so that it opens RIS files in Mendeley:

  • Download Test.RIS
  • Open the file, and if you get prompted to select a program to open it with, select Mendeley and make it your default.

If you don’t get prompted, RIS files may be opening in other programs.

To change this on a Windows computer, you can usually right click the downloaded RIS file, select Open With and then select default program. 

To change this on a Mac, try right clicking on the downloaded RIS file and select get info. Then go to where it says Open With and select Mendeley.

Now when you’re in a database (e.g. EBSCOhost, ProQuest, Ovid), see if it has an export function which mentions RIS. If so, use that and when you open the RIS file, it should automatically import in Mendeley.

Importing other file formats

You can also import citations in BibTeX, EndNote XML or Zotero Sqlite formats.
After you have exported your citations in one of those formats, go to Mendeley Desktop and select File > Import.

Importing from Google Scholar

  • In Google Scholar, search for your topic, then select the cite option below the publication.
  • Choose RefMan, as this will create an RIS file that can be opened in Mendeley

Using the Web Importer

The web importer is a bookmarklet that can be configured to work with many databases like Web of Science, EBSCO, ScienceDirect, PubMed, SAGE and others. See the Mendeley import guide for more information.

We recommend using the Web Importer only for those databases or websites where there is no direct export option available.

Getting reference styles

Install and use a reference style 

  • Open Mendeley Desktop
  • Go to the VIEW menu, select Citation Style, More Styles.

 Mendeley image 1

  • Open the tab Get More Styles.

Mendeley image 2

  • Search for a style you need and click on Install. Eg:
    Harvard UTS: Search for ‘University of Technology Sydney – Harvard’
    AGLC: Search for ‘Australian Guide to Legal Citation 4th edition’
    APA: Search for 'American Psychological Association 7th edition'
    Chicago: Search for 'Chicago Manual of Style 17th edition (full note)'

Mendeley image 7  


  • Go back to the tab Installed, and choose the one you want to use, click on Use this Style, then Done.

Configuring Harvard UTS for special document types

If you plan to work with the following document types, there are a few simple steps you need to take to ensure Mendeley processes them correctly:

  • books that have been adapted from an original
  • journal articles that use article numbers rather than page numbers
  • reports that have a specific number
  • multimedia
  • social media
  • TV broadcasts
  • lecture notes
  • Cochrane Reviews
  • theses

To start, you need to add an extra field for ‘Genre’ in Mendeley.

1. In Mendeley Desktop, go to Tools > Options. In the pop-up Options window, select Document Details.

Mendeley image 4 

2. Select Book from the document type using the drop down menu.

Mendeley image 5

3. Check the box next to Genre and select OK.

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Repeat this step for other document types that you are likely to use: journal article, patent, report, thesis and web page.

Manually add the information needed in the Genre field for these types of resources:

Reference Type

Information needed


Adapted Book

Adapted by

Adapted by B. Davis

Cochrane Review

Issue number

Issue 3

Journal Article
(only if it uses article numbers instead of page numbers)

Article number



Patent number

US Patent 4554399


Type of thesis (e.g Masters or PhD or Honours)

PhD thesis



Twitter post

TV Broadcast


TV program



video recording

Other tips

  • When you use the Web Importer tool, Mendeley automatically adds a date to the Date Accessed field. This information is only required if your resource is available in an online format only; this includes things like web sites, e-Books. If this does not apply to you, remove the Date accessed information. For example, if a journal article is available as a PDF file, you do not need the date accessed or URL.