UTS Library

EndNote Law: Tips

Note: this page has been updated to take into account changes due to the release of the 4th edition of the AGLC.

This study guide has been designed to supplement the EndNote for Law classes run by the UTS Library. It provides information about the use of EndNote for Law, including creating your EndNote library, inserting EndNote references into a Word document, creating a reference list and adding pinpoint references to your footnotes. The Library recommends that you attend a library workshop in order to be able to effectively use EndNote for legal referencing.

Melbourne University Law Review hosts the Australian Guide to Legal Citation website. The University of Western Australia has produced a useful AGLC4 referencing guide, not specifically related to EndNote but still useful.

UTS Library has an AGLC4 and EndNote Guide (.doc) available in print format that summarises much of the information below.

Creating References in your EndNote Library:

Note: you'll find more guidance about what fields to use for various references on our EndNote Law: Citations page

  • Use the New Reference icon (or Control/Command + N) in EndNote to open a template for a new reference.
  • Use the drop down list at the top of the template to select the appropriate reference type.
  • Type relevant information into the appropriate fields.
  • Close the template - this saves the new reference into your EndNote Library.
  • Double click on any reference if you need to edit it.
Certain fields have specific requirements: 

Judges and their titles should all be listed on one line exactly as you want them to appear, eg Gleeson CJ, Gummow & Hayne JJ

Author names format - enter authors as Surname, First name. They will appear this way in bibliography but in footnotes they will appear as First name Surname. For multiple authors, enter each on a separate line.

If your author is an organisation, add a comma directly after the organisation name - this tells EndNote not to format the name as if it were a person.

Enter years without brackets. EndNote will automatically apply the appropriate bracket style.

Journal titles should be entered in full. Law Report series titles should be entered using standard abbreviations.

Ordinal Numbers: numbers such as 23rd or 5th need to have their ordinal part ("rd" and "th" in these examples) superscripted. This can be done in Windows using the A1 icon in the top of the reference template, and on a Mac by selecting Edit, Font, Superscript.

URLs should be entered into the URL field without brackets.

Regulations, other Delegated Legislation, Constitutions: use Statute reference type

United Nations Documents: type the Resolution Number in full (eg GA Res 34/40); type Subdivision numbers as ordinals (eg 2110th). You'll have to change the ordinal ("th" in this case) into a superscript in the EndNote reference.

Inserting EndNote References into Word:

  • In EndNote, select the reference(s) you wish to insert into your footnote
  • In Word, use Word's insert footnotes function to place a footnote into your document
  • Place your cursor into the footnote at the bottom of the page
  • Click on Insert CitationInsert Selected Citation(s) Word's EndNote Toolbar. This adds the citation(s) into the footnote; and also into the reference list at the end of your document.

Adding Pinpoints to References in your Footnotes:

  • Click on the EndNote reference in the footnote to highlight it.
  • Then click on Edit & Manage Citations in Word's EndNote Toolbar or Tab. A window appears.
  • Type the number(s) into the Pages box in the Edit Citation window.
  • Click OK to close the Edit Citation window.

Enclose the number(s) typed in square brackets if you wish to indicate a paragraph number rather than a page number.

For pinpoint references to sections of Acts, Bills, Treaties and some other reference types, enter the abbreviation for the section, clause, article etc as well as the number. Eg type into the Pages box: s 67 to pinpoint section 67 of an Act; or cl 7 to pinpoint clause 7 of a Bill; or art 5 to pinpoint article 5 of a Treaty.

Organising your Reference List into Categories:

AGLC guidelines (section 1.13 of the 4th edition) state that reference materials must be organised by material type: Cases, Legislation etc. When using EndNote a reference list automatically begins to form at the end of your Word document as you enter citations into the document. Initially, this reference list will be organised in alphabetical order rather than by material type.

To organise your reference list by material type according to AGLC guidelines:

  • In Word's EndNote tab/toolbar, click on Categorize References, Configure Categories. The Configure Categories window will appear.
  • In the Category Headings section, you'll want to see some or all of the following categories listed:
    • Articles/Books/Reports
    • Cases
    • Legislation
    • Treaties
    • Other
  • Add the headings by clicking on the Category Headings plus sign.
  • Once the headings are set up, click on All References in Bibliography (just above the list of headings) and drag and drop each reference into its appropriate category. Each reference can only be in one category but you can drag references from one category to another if you make a mistake. Uncategorized References shows any that have not yet been added to a category.
  • The AGLC guidelines suggest you add A to E in front of the category names above. It's fine if you want to do this, but you should then remove any category that contains no references. In that case you'll need to use A to B, A to C, or A to D.
  • Then click OK. You'll see the bibliography now shows the category headings with references under the appropriate headings.
  • If you notice any errors, just go back to the Configure Categories window and correct them.
  • If you later add additional references to your document these will appear in the bibliography in a category called Uncategorized References. To add these to a catagory just go to the Configure categories window and drag onto the appropriate category.

Editing your Reference List:

Most simple errors in the reference list (typos for example) should be corrected in your EndNote library; use Update Citations and Bibliography to implement these changes in Word. Remove a citation from the reference list by selecting it in the footnote where it was cited, clicking on Edit & Manage Citations, and using the drop down menu next to the citation in the upper half of the Edit & Manage Citations window to Remove it. Removing a citation from a footnote in this way does not remove it from the reference list if it was cited in another footnote.

Occasionally, however, some references will be categorised out of alphabetical order, or will not be able to be moved out of the Uncategorized Group. There may also be some issues with commas in some pinpoints.

To fix this, use Convert Citations and Bibliography / Convert to Plain Text in Word's EndNote Tab / Toolbar to create a "clean" version of your document (ie without all the hidden EndNote codes). This allows you to edit the document in Word. You can then:

  • move sections of the reference list around
  • edit references in your footnotes
  • make changes to pinpoints.

Organising your Bibliography into Categories: see above.

Ibid and (n footnote number):

Sometimes you will need to refer to the same reference in different footnotes, possibly with different pinpoints.

If the footnotes are consecutive (section 1.4.3 of the AGLC 4th edition)

Insert citations and pinpoints in the footnotes as normal. EndNote will automatically change citations in the consecutive footnotes to "Ibid", leaving pinpoints intact.

If the footnotes are not consecutive (section 1.4.1 of the AGLC 4th edition)

You need to insert a (n footnote number) reference as follows:

  • Insert the footnote as normal.
  • Insert the reference using EndNote as normal. If the reference has been cited earlier, and requires (n footnote number), you will see EITHER the author surname(s), possibly followed by a title, OR the short title of the reference, then the text "(n ".
  • To add the footnote number after "(n " click on References, Cross-reference (on a Mac, click on Insert, Cross-reference). A window opens.
  • Choose Footnote in Reference Type: you'll see a numbered list of all the footnotes.
  • Select the footnote in the list that you wish to refer to, and click Insert, then Close.
  • You'll see the number of this footnote appear after the "(n ".
  • Type a close bracket ")" then a full stop. If you have a pinpoint type the close bracket, a space, then the pinpoint, then a full stop.

As you insert more footnotes into the documents Word will automatically renumber the main footnote numbers as necessary. However, the numbers in the "(n footnote number)" cross-references need to be separately updated to reflect these changes. This is easy! To update the cross-references:

  • Select all footnotes by clicking into any footnote and then press Control + A (Command + A on a Mac) on your keyboard. You'll notice that the cross-reference numbers in the footnotes are a slightly darker grey than the rest of the text, similar to the inserted EndNote citations.
  • Press the F9 key on your keyboard (on a Mac, right click or Control + click in the selected footnotes, and select Update Field).
  • Say "yes" to this action when asked. All numbers will now be updated.
  • You can do this whenever and as often as you like.
AttachmentSize
File AGLC4 and EndNote Guide325.72 KB

Comments

Hyperlinks in endnote

James's picture
James, 2 years ago
<p>Hello, when I insert a footnote in word (from EndnoteX7) that has a URL in it, the URL appears without being hyperlinked..<br /><br />Is there a way to make it automatically hyperlink the URLs?</p><p>&nbsp;</p><p>Thanks</p><p>James&nbsp;</p>

AGLC 1.16 clarification

Student's picture
Student, 3 years ago
<p>This rule does not say that the references *Must* be organised by material type. It says that "The bibliography *may* be divided into the [suggested] sections". It then goes on to say that sections may be omitted and other categories or subdivisions added as needed [r1.16 on page 34].</p>

Bibilograhies AGLC 4 r 1.13

Student's picture
Student, 3 months ago
While various courses or subjects at UTS *may* require this arrangement for submitted work, it does not appear to be a mandatory requirement of the AGLC itself - as with the previous edition of AGLC - the actual rule does not state that Bibliographies *must* be divided into categories, it says that they *may* be divided and that a section *may be* omitted and that other categories or subdivisions *may be* used.
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